Josh Zerkel
Monday, 26 December 2011 19:43
2012: Resolutions that Stick
Don’t go overboard. One reason why so many people aren’t able to keep their resolutions is because they simply have too many of them. When you’ve got more than one or two, by the time the year gets into gear on January 2nd, it’s easy to lose track of what you were trying to change. Make a list of the resolutions that you had in mind, and pick the two that you’d most like to see happen. Two resolutions are much easier to achieve than ten! Write it down. After you’ve selected one or two resolutions to focus on, write your resolutions down in places where you’re likely to see them – the refrigerator, the mirror in your bathroom, your computer, etc. This simple reinforcement will remind you that you’ve committed yourself to making a change.
Be specific. Resolutions that are vague are inherently hard to stick to. When you can’t visualize exactly what you want to do, it’s hard to know when you’ve done it. Goals such as “I want to lose weight,” “I want to exercise more,” and “I want to read more books” are harder to visualize than goals like “I want to lose fifteen pounds,” “I want to go the gym three days a week,” and “I want to read two books a month.” By making your resolutions specific, you can much more easily picture what it is that you want to achieve, and you can measure your progress toward your goals. Set a timeline. Take a look at your calendar for 2012. Make notes on your calendar of how much of your resolution you’d like to have accomplished by the end of each month of the year. As the months go by, you can monitor your progress and see how well you’re sticking to your schedule. You’ll likely need to make adjustments as the year proceeds, as life tends to happen and schedules shift. Even so, having a loose, adjustable schedule is better than having none at all. Don’t give up. Even if your resolution doesn’t stick right away and you don’t find yourself transformed by January 7, stick with it. Most experts say that a new habit takes between a four to six weeks to develop, so give your resolution time to get integrated into your life.
The New Year is full of possibilities, and you CAN make this year’s resolutions happen, with a little planning, determination and commitment.
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© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 12 December 2011 23:15
Getting Ready for Guests
1. Prepare in advance. For many us, hosting guests can be stressful. But in part, that’s because we’re rushing around at the last minute trying to clean up our home, or fill the fridge moments before they arrive, or worse…after they arrive. If it seems like you’re always scrambling when it’s time to entertain out-of-towners, then make a list of what needs to be done, and work on it a day or two before they roll into town.
2. Become a hotel. One of the easiest ways to prepare for hosting guests is to imagine your home as a hotel or bed-and-breakfast—because that’s what it will be for your guests. While you don’t need to strive for four-star service, consider the amenities that hotels keep in guest rooms, and you’ll have an idea of what to prepare for a “guest kit.” Take care of the basics first. Make sure your home is stocked with easy-to-grab snacks and small water bottles so that your guests can take them on their way out. Gather together linens such as towels, washcloths, and sheets, along with fresh bars of soap or shower gel, and have them ready for your guests when they arrive. Put the ironing board, iron, and spray water bottle in an easily accessible location, and show your guests where to find it. Most travelers come complete with cell phone (and charger), so point them in the direction of the power outlet. Think about the basics that you’d want or need, and prepare the same for your guests.
3. Think of yourself as a concierge. Many people feel that they need to be a tour guide, chauffer, and chef to their guests. Instead of running your guests around (and yourself ragged), give them options and let them decide what to do. Imagine yourself as a concierge—a gateway to services and entertainment—rather than as a tour guide. Get a good tour book of San Francisco, along with copies of current issues of local weekly magazines, and your guests can choose from among the multitude of things to do, places to see, and cuisines to enjoy. If you know that your guests have special interests or needs, make a few notes of attractions, events, or restaurants that they might like, and add them to the entertainment package. Make sure to obtain a new Muni map, the phone numbers to cab companies, and give these to your guests along with the rest of the bundle.
This holiday season, give yourself a gift—the gift of a stress-free hosting experience. Not only will you actually be able to enjoy their company instead of running last minute errands, or having to put your life on hold giving tours of the city, but your guests will have one of their most memorable stays in San Francisco, and will count your attention to their needs as a wonderful part of that experience!
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Monday, 28 November 2011 22:59
Organizing for Holiday Gift-GivingWhere has the year gone? Believe it or not, the holidays will soon be with us. Along with the turkey and the trimmings, another holiday tradition – gift giving – is something most of us include in our annual to-do’s. Before things get crazy as they always seem to near the end of the year, now is a great time to plan ahead and get a jump on this year’s gift-a-palooza.
Make the list. Now that you have an idea of your overall budget for the holidays, it’s time to create your gift-giving list. Make a list with multiple columns – the person’s name, a few gift ideas, and the cost of each gift. Fill in each column, and at the bottom of the sheet, total up the amount that you’re projected to spend. If it’s on target with your budget, great! If not, see which gifts can be cut from the list. Keep changing items until you are within your gift-giving budget. What you’re left with is your final gifting list. Look for the deals. With your final list in hand, it’s time to search out bargains wherever possible. Deal-finding sites like fatwallet.com, slickdeals.net, and comparison shopping sites like Google Shopping and Frucall.com can help you stretch your gift-giving dollars. Of course, not everything you’re looking for will have a discount, but it’s definitely worth spending some time looking – you might be surprised at how much you can save! Find the time-savers. If you order online, look for stores that can gift-wrap for you and ship directly to the recipient – saving you time and a trip to the post office. Many retail stores offer gift-wrapping services as well. If you have a number of gifts that need to be shipped, gather them all together and ship them at one time, rather than in multiple trips to the post office. Finally, if you’re buying an item that’s likely to be in short supply, like a Nintendo Wii or a Teddy Ruxpin (yes, they’re back!), start your shopping right away so you don’t have to scramble at the last minute. Remember, the act of gift giving should make you feel great – not overwhelmed – and your recipient should feel happy with the affection you’ve show in the form of a tangible item. Act now to organize your gifting, and you’ll have a lot less stress when the holidays come around! -
© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 14 November 2011 09:00
Choosing a Professional OrganizerWith the incredible explosion of organizing TV shows, books, and magazine articles, many people are taking active steps to combat clutter in their homes, offices, and lives. Often, the easiest and most efficient way to get organized is to work with a Professional Organizer – a professional who is dedicated to helping you meet your organizing goals. Choosing the right Professional Organizer is important – this professional will be working with you in your own home or office, and will see things that most other people may not see. Here are a few things to keep in mind if you’re considering working with a Professional Organizer:
What is a Professional Organizer, anyway? According to the National Association of Professional Organizers (the industry standard professional association), a Professional Organizer helps people take control of their surroundings, their time, their paper, and their lives by using organizational principles and concepts. This usually includes developing strategies and systems for to meet your organizational challenges, and helping you learn the skills to keep up the systems on your own.
Background and experience make a difference. Professional Organizers come from a wide variety of educational backgrounds and their skills and experience vary widely. It’s important to ask about your organizer’s education and professional experience, as well as whether they have any ongoing professional education related to organizing.
Are they truly a “professional?” See whether they work as an organizer full-time and how long they’ve been in business. Find out how whether their business license is valid and if they have liability insurance. Ask if they are a member of the National Association of Professional Organizers, and how frequently they attend chapter meetings. The answers to these questions can give you key information about how dedicated the organizer you’re considering is to the profession of organizing and how serious they are about their business.
Know what services they provide. Organizing often bridges several related professions, such as project management, interior design, carpentry, cabinet design and personal assisting. Ask your organizer if they are qualified to do work in any of the related areas, and if not, if they have a network of professionals that they can refer you to.
Ask for testimonials or references. My clients have found that organizing has made such a difference in their lives that they have been happy to provide testimonials. Ask any organizer that you’re considering if their past clients have provided testimonials or are willing to act as references. Satisfied clients can be a great indicator of the quality of service that an organizer can bring to your projects.
Choosing the right Professional Organizer for you may seem like a complicated process, but it doesn’t have to be. Follow some of the guidelines that I’ve outlined and you’ll be on the right track to finding your partner in the fight against clutter.
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© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 07 November 2011 18:02
The Task List Master – Lady Gaga’s Productivity Secrets
You don't have to be a fan be impressed by the sheer amount of output this young woman has achieved. How does Lady Gaga get through this seemingly endless task list, what are some of her productivity secrets, and how can you apply them to your everyday work and life? Motivation. In any given interview, Lady Gaga always says that she has relentless drive to create. Without a driving force, it can be hard for anyone to stay productive and in action. To feel purposeful, busy people need a reason to do the things we do - for her, it's her fans and a dedication to her craft. For you, it may be a love for the work you do or the desire to stay on top of your projects. Reminding ourselves why we do what we do is essential to keeping us energized and on track, no matter the length of our task list. Make a practice to remind yourself what your own motivation is and your productivity will get a regular boost. Delegation. Although she's know for her "interesting" sense of fashion, it's not actually Lady Gaga herself who creates much of her clothing - her multi-person Haus of Gaga is the creative force behind many of her famous (and infamous) fashions and hairstyles. It would be impossible, regardless of her motivation, for Lady Gaga to get through her certainly voluminous task lists herself. If you're a busy professional with too many tasks on your task list, you can't possibly accomplish them all - no matter how many time management tips you read. One key productivity and time management technique is learning how to effectively delegate so you can offload items from your task list. When you delegate tasks, you can still be in control of your output, but you personally let go of doing each and every task yourself. Tools. Regardless of our time management techniques or skills, we all need the right frameworks and tools to stay productive. One of the ways that Lady Gaga was able to record her latest album while simultaneously touring the world was she had a custom bus created that housed an entire recording studio. This bus would drive behind her main tour bus, and after each show ended, she'd board the recording bus and create songs for several hours each night. Of course, you probably don't need a custom bus following you around, but for whatever task or project you're trying to accomplish, make sure you have all the tools you need close at hand, and you're likely to get more done. Quality of work. In a recent interview, "Now that you have everybody watching, Gaga, you'd better be f***ing great." Especially for business owners, the quality of the work we produce can be a big determining factor in the success of our projects. In my work with clients, I've noticed that busy people tend to get more done when they always keep a close eye on not just the quantity of the work they produce, but also the quality. In our rush to get through our task lists, it can be easy to focus on either getting things done perfectly, or just scraping by. Now, unless you're a global celebrity and have all eyes on you, shooting for perfection probably isn't a needed goal. Rather, create benchmarks for what a great experience - for you or a client - would be, and work towards that. Clearly, Lady Gaga's career success has depended in large part on her organizational skills and time management. What lessons can you adopt to help you get through your task lists so you can complete your projects?
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Monday, 07 November 2011 09:00
4 Steps to Upgrading Your Time Management System
Big picture or small tasks? Are you more of birds-eye view person, focusing on ideas and high-level plans, or do you really like planning out every detail? Different systems approach these two perspectives in different ways. Getting Things Done is about getting the small tasks under control so you can focus on the big picture, while FranklinCovey is about focusing on the big picture to help guide you towards the right small tasks. It’s all a matter of perspective – both the one you already have, and the one you’d like to gain. How planned do you like to be? Each of us varies on how much we like our days to be structured. Some of us thrive with lots of structure and have most of our day fully planned, while others work better when just a few key items are planned and the rest of our time gets filled as each day progresses. One method is not necessarily better than the other – and there’s certainly a continuum between them. Systems vary on how much structure they encourage – for instance, Action Method helps you plan and strategize your individual tasks, while The Now Habit’s Unschedule leaves your day more open. Choose a system that fits what works well for you, and you’ll likely be more successful. Learn and use your system and give it a fighting chance. Once you’ve chosen a system, make sure you take the time to understand not only its big tenets, but also the ins and outs of how it’s meant to work on a daily basis. Listen to podcasts or read blog posts from the makers of your system, or work with a productivity expert to help guide you through the process. As you gain understanding into your chosen system, make sure that you’ve given yourself adequate time to practice using it. As with anything new, it takes both understanding your new time management system and putting it into practice for a while before you can see what is – and what isn’t – working well for you. Especially with time management, change typically doesn’t happen overnight. Use bits and pieces. Whatever system you choose, don’t feel obligated to use every single element of it – especially if you find that parts of it don’t work well for you or if all your needs are not fully addressed. Use the parts that DO work well for you and if there are areas where your chosen system doesn’t fit the bill, choose elements from other systems to fill in the gaps. For instance, maybe some of the big-picture planning tools from your main system work really well for you, but you find that the day-to-day task planning isn’t really your cup of tea. In that case, choose a daily planning method from another system. After all, it’s your time – how you plan it should fit you!
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Monday, 31 October 2011 20:06
Top Organizing Tips for Creative Professionals
Recognize the benefits of getting organized. When I work with creative professionals of any stripe, one of the concerns they raise is that getting organized could stifle their creativity. In fact, what I’ve seen with my clients is that getting organized can enhance creativity by letting you focus on what’s important to you – rather than the details of “where’s that important client file” or “under which pile of stuff is my extra printer ink.” Getting organized takes a little time and focus up front, but can save you lots of time and stress down the road. Set aside time to organize. I know you’re busy with design projects for your clients, but remember, taking care of the administrative end of your business, including managing paperwork, billing, and email, is critical to the success of any endeavor. Unfortunately, your admin and organizing-related work won’t do itself, so schedule time to work on your organizing projects. Once they’re completed, build a regular appointment with yourself into your calendar to maintain your systems. One rule of thumb – it takes about 15-30 minutes each day to deal with that day’s worth of new paper. Make sure you have enough time set aside to process your paper – especially client billing!
Get creative with your organizing tools. When I’m working with designers and other creative folks, I frequently hear this refrain: “but the organizing tools are so ugly!” Unfortunately, it’s mostly true – many of the containers and other organizing gizmos out there are pretty bare-bones and focus on functionality over form. That said, there are ways to make sure that your organizing tools match your aesthetic sense. One technique I like to use is to get clear containers, and then line them with decorative paper from a high-end paper store. By doing this, you can completely customize the look of your storage, rather than trying to find an off-the shelf solution that fits. Look for organizing tools that you can customize in various ways – either by decorating, painting, or using in new and unexpected ways.
Give things a home. One of the most important concepts when you’re organizing is to recognize when your supplies, files, and other stuff don’t have assigned homes, they simply can’t be put away – they have no homes to go back to, and they become clutter (or “homeless stuff,” as I like to think of them). Make sure to take the time to assign homes for each of the things that are around your design studio or office. That way, when it’s time to find things, it’s easy to do so – and it’s equally easy to put things away when you’re done with them.
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© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 24 October 2011 16:49
Strategies for Success
The prospect of getting organized at home or at work can seem pretty daunting. Working towards your organizing goals can be energized with anticipation and effort, or can be derailed by frustration and confusion. It’s critical to understand that getting organized is a process – and as such, it will have its highs and lows. Whether your goal is to clear that pile off of your desk, to organize your computer files, or to finally see the floor in your closet, here are some strategies to help you to hit your target:
Have a plan. The most common downfall that people who try to get organized run into is they haven’t planned out their project. Often, they’ll begin without first defining the smaller tasks in the project, and how they will recognize when they are finally finished. Before you start your organizing project, take a few minutes to write down your plan of attack – your goal for the project, the steps involved in getting the project completed, and what some important milestones are. This way, as you complete each task, you can check it off and visually see the progress that you’ve made. And if you run into trouble, a good Professional Organizer can help you develop an organizing plan that’s right for you.
Set aside time. Take a look at your calendar for the month. Do you have an extra 15 minutes each day, or a free hour on the weekend? Those might be good times for you to schedule time to make progress with your organizing. Once you find the right time in your schedule, make sure you write it down as “organizing time.” The simple act of setting time aside for working on your project can go a long way towards your success, because you’ve just let yourself know that organizing is a priority that has earned time in your schedule.
Enlist help. Organizing can be a solitary activity, and if you’re a social person, getting organized alone can be torturous. If you enjoy having another person around to bounce organizing ideas off of, work with a Professional Organizer, or get an “organizing buddy.” You and your organizing buddy can put your heads together on each other’s organizing projects, and can share that extra bit of support when it’s needed.
Reward yourself. As you make progress on your organizing plan, give yourself a treat for reaching important milestones. You don’t have to wait until you’ve completed your project to sit back and enjoy the work that you’ve done! Some great times to reward yourself might be when you can finally see the top of your desk, when you have just gathered a bag of unused clothes to donate, or when you’ve got that undeniable feeling that things are starting to get “under control.” You get to choose your reward for reaching those important milestones!
Remember, getting organized is a process, one that can help you build skills that will last for a lifetime. Individual projects can take awhile, so be patient and don’t get mired down in the day-to-day ups and downs of your organizing. Try the strategies mentioned above and you’ll be well on your way to success!
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© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 17 October 2011 09:00
Making Your Workspace Work
Once an afterthought, people who spend time at a desk have come to recognize the benefits of creating an ergonomic, efficient workspace. Whether you’re spending time at a desk at home or at an office, a comfortable, well thought out space can go a long way towards making you feel more productive. Here’s a few tips to get the process started:
Choose the right workstation. Think about the functions that you’ll be doing at your desk. Analyze what you do in a day, and make sure that your desk or workstation will be able to accommodate your needs. Will you have lots of cables running from a computer and other equipment? Choose a desk with built-in cable management and an adjustable keyboard drawer. Will you be doing a lot of paperwork or making scrapbooks? You’ll want a desk with lots of flat space so that you can spread out.
Streamline your storage. Planning your storage in advance can result in significant time savings later. Group the things you need to store into categories (office supplies, filing, books, inventory, etc.), and then measure the items. That way you can determine just how much space you’ll need for storage. Decide what type of storage (a desk hutch, bookcase, freestanding shelves, drawer unit, etc.) makes sense for the space you have available and the amount of storage that you need.
Have a plan. Based on the information you just gathered, develop a storage plan. Make a map of the shelves or drawers, and assign items to each shelf or drawer in a way that makes sense for you. Keep more frequently-used items closer, and place infrequently used items higher up or down lower – away from the “prime real estate” of eye-level storage. Make sure to leave extra space in your plan for items you’ll purchase in the future. According to the storage plan that you just created, arrange your items on the shelves or in the drawers. Containerize smaller items as necessary.
Make it yours. For many people, a desk or workspace doesn’t feel right until they decorate it in some way. Personalizing your space can go a long way towards making you feel more at home and productive. The key here is to not go overboard and clutter up your desk with mementos, photos, and personalized mugs. Instead of dozens of personal items, choose and display a few that really mean something to you. Monthly, swap your mementos for others that have special meaning – that way, you’ll get to honor your treasured items, while also keeping your space clutter-free!
Working at home or work at the office can be more comfortable and productive than you previously may have thought. By implementing a few of these simple tips, spending time at your workspace can be a pleasure!
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© 2009 Joshua Zerkel and Custom Living Solutions. All Rights Reserved.
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Monday, 10 October 2011 17:01
Switching from Laundry Mode to Work Mode
Reduce distractions. Here’s a scenario: even though you hate doing laundry, as soon as you sit down to start your workday, suddenly your laundry jumps to the top of your must-do list. You get out of your chair, collect your laundry, sort it, put it in the machine, and before you know it, you’ve lost 20 minutes that was supposed to be spent on an important project. Sound familiar? Most of us have distractions in our homes that can divert our attention from the work that we have in front of us. For us work-at-homers, it’s super-important to combat these distractions. True, we can’t make them go away, but look for ways to shift your focus back to your work. For instance, putting all non-work-related items out view of your desk, closing the door to your office, and turning off the ringer on your home phone during the day have all proven helpful to people I’ve worked with. Set the scene. Is your home office set up to help you do your best work? If it isn’t, take some time to get the space organized, comfortable, and conducive for how you like to work. For instance, if you have trouble getting started each day because you can’t find your papers, take an afternoon and set up a paper management system. Are your frequently-used supplies all the way on the other side of the room? Move them closer so you spend less time getting up and interrupting your workflow. Does the space itself reflect your personal aesthetic? How things look and feel can play a big part in how much (or how little) we like our workspace, and when we like our space, we do better work. Spend some time “dressing up” your work area or desk with items that reflect who you are and the things you like. Dress for work, not for home. Even though it might seem working in your home office in pajamas or sweats is a good idea (you’re already wearing them, right?), doing so doesn’t lend itself to enhancing your productivity or helping you do your best work. Your pajamas may be silk and your sweats designer, but chances are you’d never see a client or go to an office wearing these decidedly not-work garments. Dressing up helps us shift our mind into another state – in this case, dressing for work helps make the mental shift into work mode. I’ve seen people work much better when they dress as if they may be called off to a client site at any moment. For example, a client says when she puts on her shoes, she knows it’s time for her to go to work (even though her office is just down the hall from her bedroom). What outfit can you change into to signal work time?
Find the things that you can do, whether it’s putting on a dress shirt or closing your office door, to create a physical or mental “workspace” that is distinct from your home. When you do, you’ll find yourself being much more productive and enjoy your work more.
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Joshua Zerkel, CPO® is a the founder of Custom Living Solutions, a San Francisco-based productivity and organizing consulting firm, specializing in helping busy people save time, space and money by getting organized at home and at work. For more FREE organizing ideas, visit www.customlivingsolutions.com or call 415-830-6345.
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It didn’t quite happen last year, and the year before that didn’t work so well, but this year, it’s going to be different! This is the year that you are finally going to stick to those New Year’s resolutions. How, you ask? By following a few simple tips:
Joshua Zerkel, CPO® is a the founder of Custom Living Solutions, a San Francisco-based productivity and organizing consulting firm, specializing in helping busy people save time, space and money by getting organized at home and at work. For more FREE organizing ideas, visit
Besides cups of spiced eggnog, late-night office parties, and kisses under the mistletoe, for many of us, the holiday season also brings…guests. This is especially true if you live in a sought-after destination like our San Francisco. But whether the thought of friends and family camping out on your sofa bed triggers excitement or dread (or maybe a bit of both), I have three simple-to-follow suggestions guaranteed to make the whole experience an easy one for you, and a special one for them.
Determine your gift-giving budget. To prevent overspending, it’s always a good idea to know what your limit is. We are in a tough time economically, and splurges that you may have done in the past may not be possible right now. Instead of going into debt during the holidays, take a few minutes and look at your overall financial picture. How much can you afford to spend this year without busting your budget? I think most people will understand if this year’s gift isn’t as costly as in years past, and I doubt your loved ones would feel great about you incurring debt to buy them a gift. Make a budget and stick to it.
Between 2008 and 2011, global pop phenomenon Lady Gaga has created an impressive empire - three bestselling albums, nearly a dozen hit singles, and two of the highest-grossing tours of the past couple of years. On top of that, she's created a line of headphones for the popular Beats brand, is a creative director at Polaroid, a spokesperson for MAC's Viva Glam line, performs advocacy work, and more. And regardless of the length of her task list, she does it all while refusing to wear pants!
We all share the same finite resource – time. No matter what we do, we can’t magically add more time into our days, or extend our weeks. Therefore, how well we manage our time, and our tasks, is critical to our overall success. There are many time management books and systems out there, along with ones that you can create from whole cloth. For off-the-shelf systems, choosing one can be daunting – there are so many, and it’s hard to know what criteria to look at when you’re selecting one to try. Here are a few key things to keep in mind to help you:
As someone whose previous career was in the design industry, I know how much of a challenge it can be for busy, creative people to get and stay organized. When you’re faced with meeting client deadlines and marketing yourself to find your next gig, it can seem like getting organized is just “one more thing” on the ever-growing to-do list. But taking the time to get organized can help you – and your business – in a variety of ways:
Reach your organizing goals with these easy tips!
Improve comfort and increase productivity with a few simple tips!
My friends get pretty jealous about me having an office in my home, saying it must be cool to be able to sit around in my sweats and do all sorts of errands during the day. Well, while there are definite perks to working from home - spending nothing on gas (a big benefit in $4/gallon San Francisco) and eating a healthy lunch that I prepare – it’s important to remember the work part in the work-from-home equation. For most of us with home offices, it’s key to our success to find ways to put the “office” back in “home office.”